PRODUCING THE REPORT

DRAFTING THE REPORT:

There're three stages in drafting a report:
Stage 1: Preliminary
Stage 2: Review
Stage 3: Near final

Each stage has three steps:
Step 1: Write a draft
Step 2: Review your own draft
Step 3: Get a helpful reader review

REVISING AND EDITING THE REPORT

• Revising a report consist of renewing sentences, paragraphs, or entire sections of a report or moving them to different locations. Adding or deleting information may also be part of the revision process
• Editing consists of locating and correcting errors at the paragraph, sentence, and word levels - such as transitions, sentence structure, spelling, punctuation, word use, subject-verb agreement, pronoun references, and so on.

COLLABORATIVE WRITING


As documents and the techniques used to produce them become more complex, the degree of collaboration is likely to increase. In reality, collaborative writing often consists of combination of collective and independent work, depending on the stage of the project.

Planning the report - Collective work

• Clarify task - identify audience, purpose, and scope of the project
• Develop preliminary outline
• Identify possible data sources
• Select writing style and format
• Make data-gathering assignments

Collecting and Analyzing data - Independent Work

• Fulfill data-gathering assignment
• Evaluate adequacy of data
• Prepare to present your data and its assessment to the group, or continue working until you have met the assignment.

Evaluating Data - Collective Work

• Evaluate data
• Return to data-gathering stage if data are inadequate

Drafting and Revising - Independent and Collective Work

• Draft your part of the report
• Revise and edit until that section is as good as you can make it
• Review each member's contribution for adequacy and style; provide constructive criticism
• Revise your section of the report, based on suggestions of team members
• Deliver a near-final, corrected version of your section to the group
• Producing Final Document - Collective Work
• Assit in merging parts of the document, placing visuals, ect.
• Review the entire report for accuracy, completeness, and consistency